SJF Parent Teacher Club

Board Job Descriptions

SECRETARY

Duties:

• Attend all PTC General meetings (5 per year) and Board meetings (9 per year).
• Take minutes at all PTC General and Board meetings.
• Distribute draft of minutes via email to Board members, Principal and Pastor, for review and revisions, then distribute final edition.
• Help with miscellaneous duties, such as set-up and clean-up at general meetings and other PTC-sponsored events.

Benefits:

• The Secretary is an important part of the Board that makes decisions about major fundraisers and financial support of the school.

• Receive 30 minimum family volunteer hours for a year of service and also the two following years (3 years of credit total).

TREASURER

Duties: 

• Maintain and track all income and expenses related to fundraising activities and events at the school using Quicken software.
• Work closely with the parish bookkeeper and finance coordinators for fundraising events.
• Review monthly bank statements to ensure accuracy and correct balance.
• Monitor the Treasurer’s drawer in the school office regularly for receipts and issue reimbursement checks to parents in a timely fashion.
• Attend all PTC General meetings (5 per year) and Board meetings (9 per year).
• At each monthly Board meeting, provide the following:

- Copy of the latest bank statement

- Summary of last month’s activity, including beginning balance, a list of income and expenses, and the ending balance

- At the conclusion of a fundraising event, provide a summary of overall income and expenses related to that event

• Help with miscellaneous duties, such as set-up and clean-up at general meetings and other PTC-sponsored events.

Benefits:

• The Treasurer is an important part of the Board because he/she tracks the income and expenses related to our fundraisers that support the school.
• Receive 30 minimum family volunteer hours for a year of service and also the two following years (3 years of credit total).

FAMILY VOLUNTEER HOURS (FVH) COORDINATOR

Duties:

• Track and report each family’s volunteer hours for the school year, which is maintained in an Access database. Hours are tracked annually from April 1 to March 31.
• Collect volunteer hour slips from the volunteer box in the school’s office or via email and input into database. 
• Post a blind copy of all families hours completed four to five times a year online and on the bulletin board located by the school office. 
• After the end of the FVH reporting year (March 31), send individual family statements outlining the hours they completed and charges for any hours not completed ($15/hour).
• Attend all PTC General meetings (5 per year) and Board meetings (9 per year).
• At each PTC General meeting, provide sign-up sheets for parents to sign in for one hour credit. After meeting, log hours in the database.
• Serve as a resource to PTC Board members and parents.
• Help with miscellaneous duties, such as set-up and clean-up at general meetings and other PTC-sponsored events.

Benefits:

• The FVH Coordinator is an important part of the Board because they ensure all families are involved in providing service to the school.
• Receive 30 minimum family volunteer hours for a year of service and also the two following years (3 years of credit total).